You apply for extenuation via an online form. You will receive a written response as soon as possible. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. EMC syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Extenuating Circumstances and Extensions - Brown University If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. But you cannot self-certify once the exam has started; you must provide evidence. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. On the application form you will be asked to state your deadline this should be the most recent deadline. /Tx BMC They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Extenuating Circumstances: a guide for students All Extenuating Circumstances claims must now be submitted on Portico. If the request is accepted, the student may be granted an extension. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? Oxford foundation year 2023 - The Student Room You may wish to start by speaking with your personal tutor. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. Sport is for everyone, and well help you find your level. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. EMC All IOE EC requests are considered by the IOE EC panel. What would you like the Union to do? You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Extenuating Circumstances UCL Department of Geography However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. there will be no penalty for submitting late). There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. Work will not be accepted by email. 535 0 obj <>stream /Tx BMC Work will not be accepted by email. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. If you're struggling with situations beyond your control, extenuating circumstances could help. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT and must cover the full period for which you are requestingmitigation. Need support during your admission journey? and must cover the full period for which you are requesting mitigation. how to apply for extenuating circumstances ucl Source: Shutterstock This could be: More about It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. What falls under extenuating circumstances? Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Any claims submitted after the assessment has started must be accompanied by evidence. You must submit your late evidence no more than four weeks after submitting your EC application. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. A decision cannot be made until your evidence is received. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. includes details of all the different support that is available to you. Together,wecanmake the world around usbetter, on campus and beyond. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Source: Shutterstock. At this point it is too late. It is your responsibility to ensure that the work is submitted on time. This would bring us to equal standing with UCL clubs and societies. Please be patient. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. See the assessment regulations. /Tx BMC Extenuating Circumstances'? This step-by-step guide will clarify how to do that. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. Extenuation Procedures | University of East London After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. . However, you will need to explain why you didnt submit your EC on time. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. All discussions will be treated confidentially. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Short-term support for illness, bereavement or other unexpected emergencies. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. How to apply for extenuating circumstances? - faf.vhfdental.com If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). We may be able to support you better through, Submit your EC application as soon as possible. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Step 3: submit your application. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. HPpuVru0 -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h The information you need to support you with an extenuating circumstances claim can be found below. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. You can find a guide to submitting your claim on Portico on the UCL website. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. We should, in these circumstances, be able to get back to you within 10 days. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. We are one of the largest student-led organisations in the UK. Where a student has a SoRA, extensions will be granted from the adjusted deadline. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. Make sure that the date you have requested is allowed under the claim type you are submitting. From a casual class to captaining a competitive club, live an active lifestyle with us. You must submit your evidence within FOUR WEEKS of submitting your EC. You will need to provide the additional evidence within four weeks of being contacted. UCL extends Extenuating Circumstances allowance as part of 'no H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY You can find information about the Extenuating Circumstances procedure in your student handbook. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. How to apply for extenuating circumstances - Study International You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Ifyou are still unhappy after the review, you. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. Applying for an EC using self-certification. Read the Extenuating Circumstances regulations before completing this form.2. butler county election office phone number / . Step 4: wait for approval. If you are still unable to meet the deadline you must submit a conventional EC. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) EMC Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. After that, it is your work, and we normally see it only in our capacity as examiners. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email Illness and unexpected disruptions to your exam or assessment You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. %%EOF Please avoid sending photographs that you think illustrate your condition. Further information about the support available to you can be found on our Help and Advice pages. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Section 2.9: If you miss the deadline for EC claims. Step 2: gather the relevant evidence for your application. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. Check if your circumstance meets the grounds for EC. Make sure you submit your application in plenty of time to reduce added stress. You will need to provide the additional evidence within four weeks of being contacted. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. If you are not sure whether you should use Extenuating Circumstances. Deadlines for Geography modules are available from the Moodle pages for each module. If you can imagine it, theres probably a society for it. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I:
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